Karan Malhotra
Résumé
School ERP & IT Incharge · Systems & Support · 12 yrs

The systems the whole school runs on, kept running.

12 years keeping schools digitally alive — the ERP that holds admissions, attendance, fees, exams and report cards, plus the network, devices and helpdesk underneath it. When the result portal has to open for 3,000 parents on the same evening, I'm the reason it does. Calm in a crisis, and I speak human, not just error codes.

12Years in IT
99.9%ERP uptime
2ERP rollouts
<15mAvg. response
01 · The incharge

The systems the whole school runs on, kept running

I came up through IT support — reimaging laptops and resetting passwords — and grew into running the systems that a whole school depends on. The shift taught me the thing most IT people miss: technology in a school only works if the least confident teacher can use it, so half my job is patience and training, not code.

In twelve years I've rolled out two full school ERPs with zero data loss and near-total staff adoption, kept exam and result portals up through the brutal peak-load evenings when every parent logs in at once, cut helpdesk resolution times with a proper ticketing system and knowledge base, and locked down data protection and backups so that no failure has ever cost the school a record. The uptime number I quote is real and audited.

If your school or trust needs an ERP and IT incharge who keeps systems boringly reliable, trains staff instead of blaming them, takes data protection seriously, and stays calm when the portal is under load and the phone is ringing — my record and references are ready. Give me your temperamental systems; making them dependable is the whole job.

$ whoami → karan · uptime is trust
~/karan/id.cfg

IT / ERP card

Particulars · one glance
BaseNoida, Uttar Pradesh
RoleERP & IT Incharge / Systems Head
RunsERP/SIS · network · helpdesk · data
PlatformsFedena/Teachmint · M365 · GSuite
AlsoData protection & backups
StatusOpen · 60-day notice
02 · The stack

What I run & support

ERP to endpoints, network to data — the platforms staff, students and parents depend on daily.

School ERP / SIS

Fedena, Teachmint, config, rollout, training
Signature

Networking & infrastructure

LAN/Wi-Fi, servers, firewalls, CCTV integration
Specialist

IT helpdesk & support

ticketing, SLAs, endpoint & AV support
L1/L2/L3

M365 & Google Workspace

accounts, email, drive, admin, licensing
Admin

Data protection & backup

access control, backups, DR, privacy
Zero loss

Staff training & adoption

onboarding, documentation, floor-walking
Adoption-first
03 · How I run it

Uptime is trust, measured in minutes

A school ERP isn't software — it's the single source of truth for every child's attendance, marks, fees and record, touched daily by staff, parents and management. If it's down, the school is effectively blind. My job is to make that system so reliable people forget it's there, so intuitive that a non-technical teacher can use it without fear, and so well-backed-up that no crisis is ever fatal. Uptime is trust, and I measure it in minutes, not promises.

  1. StabiliseReliable network, backed-up data, patched systems, and an ERP that stays up in peak load. Foundations before features.
  2. SimplifyConfigure and train so the least technical teacher can mark attendance or enter results without calling me. Adoption is the real win.
  3. SupportA responsive helpdesk with clear SLAs — fix it fast, fix the root cause, and write it up so it's a five-minute fix next time.
  4. SecureAccess control, data protection, phishing awareness and tested backups. A school holds children's data; that's a serious trust.
04 · Track record

Twelve years, helpdesk to head of systems

2018 — PRESENT

ERP & IT Incharge (Head of Systems)

Genesis Global School, Noida

Own the ERP and IT function for a 3,000-student campus. Led the migration to a new SIS with zero data loss and 98% staff adoption, kept the result portal up through every peak-load release, and cut average helpdesk resolution time by 45% with a proper ticketing and KB system.

2014 — 2018

IT Administrator

Amity International School, Noida

Managed network, servers, M365 and the school helpdesk for 2,000 students; rolled out the first structured backup and access-control regime.

2012 — 2014

IT Support Executive

IT services firm (education clients)

Endpoint support, deployments and onboarding across school clients — the hands-on grounding I still run every helpdesk by.

05 · Credentials

Education

2008 — 2012

B.Tech — Computer Science

GGSIP University, Delhi
First class
2016

ITIL 4 Foundation

Axelos / PeopleCert
Certified
2019

School ERP administration programme

vendor-certified (Fedena/Teachmint)
Distinction
06 · Qualifications

Certifications

CompTIA Network+CompTIA · current
Microsoft 365 Certified: AdministratorMicrosoft · 2021
ITIL 4 Foundation — service managementAxelos · 2016
Data protection & safe-internet (schools)certified · renewed 2025
07 · Changelog highlights

Shipped & relied on

Zero-data-loss ERP migration3,000-student SIS, delivered on schedule
2019
99.9% ERP uptime, sustainedPeak-load result portals, verified
2018–
45% faster helpdesk resolutionTicketing & KB programme
2020
Featured — 'Uptime Is Trust'On running school systems reliably
2023
08 · Runbook

Notes from the server room

MAY 2026

Uptime is trust

Why a school ERP being 'usually up' isn't good enough — and the monitoring, backups and load planning that make it genuinely reliable.

Read →
FEB 2026

The least technical teacher

Adoption, not features, is the real measure of a school system. How I configure and train so nobody fears the software.

Read →
OCT 2025

The result-night stress test

Three thousand parents logging in the same evening is a load test you can't fail. How I prepare the portal so it never buckles.

Read →
09 · From the school

What they say

From the school · 01

Karan migrated our entire school ERP over a break and Monday morning nobody lost a single record. Seamless, and rare.

PrincipalGENESIS GLOBAL SCHOOL
From the school · 01

Result night used to crash the portal every year. Since Karan took over, it just… works. Parents log in, teachers relax.

Exam CoordinatorACADEMIC OFFICE
From the school · 01

He's the only IT person who explains things so I actually understand. Patient with teachers, never makes us feel stupid.

Senior TeacherNON-TECHNICAL STAFF
10 · For schools & trusts

The hiring ticket

$ AVAILABLE 2027 · GIVE ME YOUR TEMPERAMENTAL SYSTEMS — I'LL MAKE THEM DEPENDABLE
Current roleERP & IT Incharge (Head of Systems)
Open toERP/IT incharge · systems head · IT manager (education)
RunsERP/SIS · network · helpdesk · data protection
Expected salary₹8–14 LPA / negotiable
Notice period60 days
Willing to relocateYes — Delhi NCR, Noida, Gurugram, Bengaluru · schools & trusts
Principal, Genesis Global SchoolCURRENT · SHARED ON REQUEST
IT Head, Amity International2014–18 · SHARED ON REQUEST
11 · Open a ticket

Get in touch

Based inSector 62, Noida 201309, Uttar Pradesh
Phone / WhatsApp+919999999992
Résumé Contact